Gulp!
Your resignation letter is second step to move forward to your fab new job. The first step is to tell the reason for quitting the job in a one-on-one session.
A Resignation Letter is an official document you submit to your reporting manager and higher ups in your organization. It goes to the HR department and for next few weeks, it is the HR who would be guiding in the process of completing the formalities.
Why Resignation Letter is important?
It is not easy to resign and stay in good terms with your company and boss.
Resignation Letter Format
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A well-written resignation letter maintains a positive relationship with your company and seniors.
And, of course, it’s the official document submitted to the HR department.
Even if you are not happy with your present role and job frustration has set in, write a resignation letter that is devoid of any hatred helps in paving for a smooth transition.
The day you submit your resignation letter till the last working day in the company is important and all of us hope to cover it smoothly.
How to write and format a Resignation Letter?
To begin writing your resignation letter, use a direct approach to address. No sugar-coated sentences. State the position you are resigning from and the effective date. Not required to be creative, rather keep it simple and straight.
Now comes the thanking part. Only thanking your boss and seniors are not enough. You thank your co-workers who provided support and guidance in your work tenure in the present organization.
The third part of your letter should talk about the hand-off. Write some sentences stating the smooth wrap up of duties and assisting with the transition process.
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Tip: Remember—you may need these people for a reference down the line, and leaving things on a good note will leave a lasting (positive) impression.
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Depending on your notice period, sharing a basic template and this can be used under most circumstances. This is a template and you customize at your end subject to the company culture.
Resignation Letter Format:
Dear [your boss name],
I am writing to announce my resignation from Company Name, effective from [two weeks from this date].
Please accept this letter as formal notification that I am resigning from my position as [position title] with [company name].
Thank you so much for the work opportunities given during [the amount of time you’ve been in the present role].
I appreciate the opportunities for growth that you have provided me.
The past [years] have been very rewarding. I’ve greatly enjoyed and appreciated the work opportunities I’ve had to [a few of your favorite job responsibilities], and I’ve learned [a few specific things you’ve learned on the job], all of which I will take with me throughout my career.
During my last [mention working days], I’ll do everything possible to wrap up my duties and train other team members.
Please let me know if there’s anything else I can do to support during the transition.
I wish the organization continued success, and I hope to stay in touch in the future.
Regards,
Your Name and Designation
Remember these 5 do’s and don’ts before you hit send.
Do’s
Resign from your present company gracefully and professionally
Give a proper notice period to the company
Submit your resignation letter to your immediate reporting manager
Leave on good terms with your co-workers and seniors
Make the transition period easy and smooth
Don’ts
Make any statements or give opinions about management or colleagues for your exit
Don’t burn any bridges. Bringing up old issues during exit
Write a digital letter and sent from location other than office
Make promises you cannot keep
Take leaves during your notice period
Pass this advice to your friends. Share with them.
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